Privacy Policy

Last updated: March 6, 2025

Welcome to Lets Meet ("the app", "our app", "the service"), a service provided by The ByteSize App Company LLC ("ByteSize", “we,” “us,” or “our”). Your privacy is important to us, and we are committed to protecting your personal information.

This Privacy Policy explains how we collect, use, and protect your data when you use Lets Meet. By signing up and using our services, you agree to the collection and processing of your information as described in this policy.

This policy applies to all users of Lets Meet who explicitly approve this Privacy Policy during the signup process. If you have any questions or need assistance, you can contact us at hello@bytesize.co.

Information Collection

We collect and store only the information necessary to provide and operate the service efficiently while prioritizing user privacy.

Personal Information Collected

We collect only the details you provide during account signup and profile updates. This may include your name, email address, and any optional profile information you choose to share.

We may send you optional surveys occasionally to help us understand how you use the service and our products in general.

With your consent, we will also send you our newsletter and other product-related updates. You can be opted-out of newsletters at any time.

Payment Information

We do not collect or store credit card details or other personally identifiable information (PII) beyond what is necessary to create and maintain your account.

For payment processing, we use Stripe, a third-party service, and do not store any payment-related information on our servers. (Payment details do not pass through ByteSize servers.) We may store a record of the payment transaction, including the last 4 digits of credit card numbers and the card's brand for the purposes of account history, invoicing, and billing support.

We store your billing information, within Stripe, so we can charge you for the service, and send you invoices.

Product Interactions

We store on our servers the content that you upload, receive, or maintain in your Lets Meet accounts. This is so you can use our products as intended. If you delete your account, we'll permanently delete this content and all information used within 60 days.

Cookies & Tracking

We use first-party cookies strictly for the purpose of running the service, such as maintaining user sessions and preferences. No third-party analytics services or cookies are used for the service.

General Geolocation and Device Data

Our servers log and store IP addresses in some cases only for the purpose of mitigating and preventing fraudulent signups or other security concerns. We maintain this session and device data for as long as your accounts on the service are active.

Anti-Bot Preventions

We may utilize a CAPTCHA or other similar service from time to time to enforce security constraints and prevent spam bots from accessing the service. When you sign in to ByteSize accounts and fill in certain forms, the CAPTCHA service uses your IP address and other device information to try and prevent unauthorized access to the service.

Advertising

ByteSize may occasionally run ads on various third-party platforms. Users who click on one of our ads will be sent to a ByteSize marketing site. Where permissible under local law, we may load an advertising-supplied script on the marketing site only. These scripts may be used for the purpose of determining effectiveness of our ads, which ads were clicked, and specific keywords that may have triggered the ad to be served. No personal information or cookies are served from the service directly, and once you sign up for the service there is no direct link from advertising activity to your accounts.

Voluntary Correspondence

When you email our support team or contact us via other means, we keep that correspondence including your name and email address so we have a history of past correspondence to reference if you should reach out again in the future.

Calendar Access

To provide scheduling and meeting management features, Lets Meet connects with users’ calendars (such as Google Calendar) only with their explicit permission and authorization.

• User Consent: We do not access your calendar data or authentication credentials unless you have explicitly authorized our app to do so.
• Revoking Access: You can revoke access to your calendar at any time through your calendar provider’s settings (e.g., Google Account settings). Once revoked, we will no longer have access to your calendar data. Calendar data can also be revoked by disconnecting your calendar from the app at any time.
• Limited Access for Support: We do not access your calendar data or OAuth credentials without your explicit consent. In cases where customer support assistance requires access, we will seek your permission beforehand.

Storage & Security

• Data Encryption: All user data is encrypted at rest in our database. Additionally, all sensitive or identifiable attributes are further encrypted within the application layer and inside the database itself.
• Minimal Data Retention: We store the minimal amount of customer data necessary to provide the service.
• User-Controlled Deletion: If you request deletion of your data, we will immediately remove all stored information associated with your account from our systems.

Information Disclosure

We may access or disclose your information to provide the products and services that you have requested. We maintain a list of third-party sub processors to help run our applications and provide the service to you. The list of sub processors for Lets Meet is available here.

We may disclose your information at your direction if you integrate a third-party service into your use of our products. This includes Google Calendar, Zoom, and other providers that may be used to provide this service.

No human working for ByteSize looks at your content or information except for limited purposes with your express permission. (For example, if there is an error with the service that requires manual intervention to fix.) These cases are rare, and a last resort for us after exhausting other options.

In addition to these use cases, we may also access or disclose your information for the following reasons:

• To exclude your email address from seeing ads. When allowed by local law, we may disclose a hashed version of your email address to ad companies to exclude you from seeing future ads.
• To help you troubleshoot or fix a bug, with your permission. If at any point we need to access your information, we will ask for your consent before proceeding.
• To investigate, prevent, or act upon our restricted use policy. If we discover you are using our products for a restricted purpose, we will take action as necessary, including notifying appropriate authorities where warranted.
• When required under applicable law. ByteSize is company based in the United States, and our hosting infrastructure is also located in the U.S..
  • Requests for user data. In the unlikely event of a government request for user data, our policy is to notify you, if allowed by law, and comply with the request so long as the request includes a valid warrant, criminal subpoena, or court order requiring us to disclose data.
  • Preservation requests. It is our policy is to comply with requests to preserve data if compelled by the U.S. Federal Stored Communications Act, 18 U.S.C. Section 2703(f), or by a properly served U.S. subpoena for civil matters.
  • Tax or other business audits. We may disclose billing-related information as required for any tax or related audits on our business. In these cases we will disclose the minimum amount of information necessary to comply with the audit.
  • Mergers or acquisitions. In the unlikely event that ByteSize merges or is acquired by another company, we will first notify you of the transaction and allow you to delete any accounts or data before they are disclosed.

Data Retention

We will retain the data and information you provide us for as long as you have active accounts on the service. If you choose to cancel your account, all information will be removed from our systems within 60 days.

Data Location

Our products and services are hosted in the United States. If you are located outside of the United States, please be aware that any information you provide to use will be transferred to and stored in the United States. By using the service, you consent to this transfer.

Changes to this policy

We may update this policy as needed to reflect new practices, policies, and to comply with relevant regulations. If we make significant changes, we will refresh the data at the top of this page and provide a publicly accessibly difference of the changes available for review.

Questions

For any questions or concerns about this policy or your data, please contact us at hello@bytesize.co.